WHAT TO BRING

Essential Items (All Retreats)
- Reusable water bottle
- Comfortable clothing for movement (yoga attire)
- Light rain jacket (weather changes quickly)
- Layers (mornings/evenings can be cool)
- Comfortable walking/hiking shoes
- Non-toxic bug spray (required - we have mosquitos)
- Sunscreen (reef-safe only)
- Personal toiletries (basics provided)
- Any personal medications
- Journal and pen (provided but bring your own if preferred)
Additional for Roots & Renewal (Permaculture Retreat)
- Work gloves (we may provide extras but bring favorites)
- Closed-toe work shoes/boots (can get muddy)
- Sun hat with brim
- Swimsuit (for waterfall excursions)
- Camera (or cellphone) for documenting what you learn
- Notebook for extensive note-taking
- Photos/maps of your property (for consultation)
Additional for Nourish & Flourish (Culinary Retreat)
- Apron (provided but bring personal if preferred)
- Recipe organizer or notebook
- Camera (or cellphone) for photographing food/techniques
- Containers for taking home preserved foods
What NOT to Bring
- Pets (not allowed on property)
- Single-use plastics (we're plastic-free)
- Toxic products (we maintain an organic farm)
- Strong perfumes/scents (respect for sensitive guests)

DIETARY ACCOMMODATIONS

DIETARY ACCOMMODATIONS
We accommodate most dietary needs with advance notice:
‍Please notify us at booking of any dietary restrictions.
- Vegetarian (standard)
- Vegan
- Gluten-free
- Dairy-free
- Nut allergies
- Other food allergies/sensitivities
‍We cannot accommodate:
- Extremely restrictive diets requiring separate kitchen prep
- Diets requiring specialty ingredients we cannot source locally

Physical Requirements
All Retreats: Moderate physical activity (walking, gentle movement)‍
Earth & Essence: Moderate to vigorous farm work (lifting, bending, outdoor labor)‍
Mobility: Property has stairs and uneven terrain
Accessibility: Limited ADA accessibility - contact us to discuss specific needs
Health Conditions
Please disclose any health conditions that may affect participation
Bring adequate supply of personal medications
We have first aid supplies and emergency protocols
Nearest hospital: 30 minutes away in Waimea
Insurance
Participants responsible for own health/travel insurance
Waiver required upon arrival
We are not liable for injuries or health issues during retreat

Items Not Covered in Retreat Price
- Transportation to/from Starseed Ranch
- Alcoholic beverages (we're alcohol-free during retreats)
- Personal shopping or excursions off-property
- Additional spa services beyond package inclusions
- Gratuities for staff/facilitators (appreciated but not required)
- Travel insurance
- Items from farm store (produce, plant starts, extra herbal products)

Group Size
- Notice: We notify participants 14 days in advance if minimum not met
- Minimum: 4 participants (retreat may be rescheduled if minimum not met)
- Maximum: 8 participants (intentionally intimate)
Age Requirements
- Youth: 16-17 year olds accepted with parent/guardian participation
- Minimum Age: 18 years old for all retreats
- Family Exceptions: Contact us for family retreat possibilities
Photography & Media
We photograph retreats for marketing purposes
- Participants may opt out (notify us at booking)
- We never share personal information
- Participants may photograph for personal use
- Please be respectful of others' privacy

Digital Detox Encouragement
While we don't require it, we strongly encourage limiting technology use to enhance your retreat experience.
Available Technology
- Quiet Hours: Technology-free during group sessions
- WiFi: Available in main lodge area (limited hours)
- Cell Service: Spotty/unreliable in North Kohala
- Charging: Available in accommodations

Creating Sacred Space
We ask all participants to:
- Respect quiet hours (9:00 PM - 7:00 AM)
- Maintain confidentiality about others' personal shares
- Refrain from alcohol/drugs during retreat
- Keep shared spaces clean and organized
- Be punctual for scheduled activities
- Respect property boundaries and private areas
- Practice environmental consciousness
- Honor the land and Hawaiian culture
Grounds for Dismissal (No Refund)
- Disruptive behavior affecting other participants
- Violations of safety protocols
- Harassment or disrespect toward staff/participants
- Property damage
- Violation of drug/alcohol policy

Weather Conditions
- North Kohala has microclimates - rain is common
- Most activities continue in light rain
- We have covered spaces for all programming
- Activities adjusted for safety in severe weather
Emergency Situations
- Full refund or rescheduling if we cancel due to emergency
- In case of natural disaster, we follow official guidance
- If participants cannot arrive due to emergency, standard cancellation policy applies

Before Your Retreat
- Questions: Email starseedranchevents@gmail.com
- Confirmation: Email within 24 hours of booking
- Pre-Retreat Packet: Sent 30 days before arrival (directions, packing list, schedule)
- Check-in Call: Optional 2 weeks before for questions
During Your Retreat
- Adjustments: We accommodate individual needs when possible
- On-site Support: Dash & Erika available throughout
- Emergency Contact: Provided in pre-retreat packet
After Your Retreat
- Stay Connected: Monthly newsletter with farm updates
- Integration Support: Included in package (varies by retreat length)
- Alumni Community: Access to private online groups
- Future Booking Discounts: Automatic for return guests